Mason PUD 1 Eldon to Duckabush Reconductor

BID LOGISTICS

• Bid due date/time: 10:00 a.m., Friday, October 30, 2026 — filed with Engineering Manager Jeremiah Waugh at the District's office in Shelton, WA. Late bids will not be considered or accepted; District's internal server is the official clock.
• Submission format: One (1) signed hard copy of the bid form (original ink or approved e-signature), sealed in packaging clearly marked with bidder's name and address. All responses must be complete and accurate.
• Bid opening: 10:15 a.m., October 30, 2026 via Zoom (https://us02web.zoom.us/j/83947997681).
• Mandatory pre-bid meeting: Tuesday, October 6, 2026, 10:00 a.m. PST — MANDATORY. Meet at PUD 1 office, then drive to site.
• Bid bond: Certified check, cashier's check, or bid bond (WA-licensed surety), not less than 5% of bid amount. No bid considered without it.
• Performance/Payment bond: 100% of total Project value, per Chapter 39 RCW, payable to Mason County PUD No. 1 (sample form in RFP).
• Prevailing wage: This is a Prevailing Wage project (RCW 39.12). Rates per L&I published September 21, 2026. Statement of Intent to Pay Prevailing Wages required for contractor AND all subcontractors; Affidavit of Wages Paid required before final payment/retainage release. Certified payroll sent electronically to Katie Arnold (karnold@mason-pud1.org).
• Union requirement: Not explicitly required, but bidders must employ qualified journeyman-level line workers and corresponding crew.
• Required bid packet contents: (A) signed bid form; (B) acknowledgment of addenda receipt; (C) bid bond or certified check; (D) signed Certification of Compliance with Wage Payment Statutes; (E) signed Non-Collusion Affidavit; (F) signed A1 Certification Regarding Lobbying; Bidder Information form (incl. Contractor Registration No., UBI No.); RCW 39.30.060 subcontractor listing (HVAC/Plumbing/Electrical, if applicable); Bidder's Data (Total Bid Amount, Trench Safety Systems cost).
• RFIs/questions: Technical questions to Emily Novotny, PE (719-588-4358, enovotny@tothassociates.com), cc Kristin Masteller and Jeremiah Waugh. Written clarification requests cut off 3:30 p.m., October 16, 2026. Oral statements not binding.

PROJECT SCOPE

Mason County PUD No. 1 is replacing aged/undersized poles and upgrading ~5 miles of overhead conductor to 336 ACSR-Merlin (phase) and 4/0 ACSR-Penguin (neutral) along U.S. Highway 101, from Eldon (MP 319.55) to the Duckabush Recreation Area/Handley Ln (MP 314.5). Work spans Jefferson and Mason Counties.

CRITICAL DEADLINES & MILESTONES

• Prequalification application due: 3:30 p.m., October 16, 2026
• Addenda question cutoff: 3:30 p.m., October 16, 2026
• Final addenda issued: October 20, 2026
• Bids due: October 30, 2026, 10:00 a.m.
• Bid award (anticipated): November 10, 2026
• Notice to Proceed (anticipated): November 13, 2026
• Contract execution: within 10 days of notice of award
• Subcontractor identification: within 14 days of contract award
• Progress Schedule submittal: within 14 days of contract execution
• Substantial Completion: May 31, 2027 (work must run consecutive weeks — no de-mob/mob)
• Final Completion: 10 days after Substantial Completion

HIGH-RISK ITEMS & UNUSUAL TERMS

• Only prequalified contractors may bid — missing the Oct 16 prequalification deadline disqualifies you entirely.
• Bids disclaiming negligence liability are automatically deemed non-responsive.
• Only 5 business days' notice required for pre-bid clarification requests before bid opening — tight window, and failure to request clarification binds bidder to Owner's interpretation.
• Engineer's Estimate: $1,250,000 — useful budget benchmark.
• Liquidated damages: $500/calendar day beyond Contract Time for missed Substantial Completion.
• Federal FEMA funding strings attached (Appendix A): EEO, Buy American/domestic preference, Clean Air/Water Act, Byrd Anti-Lobbying, covered telecom equipment prohibition, records access to FEMA/Comptroller General.

KEY FINANCIAL TERMS

• Retainage: 5% per RCW 60.28, held 45 days after Final Acceptance.
• Payment: Progress payments monthly; Final Payment due after Final Acceptance.
• Liquidated damages: $500/day for late Substantial Completion.
• Change order markup cap: 12% overhead/profit on Contractor/Sub-performed work, 8% on amounts due to Subcontractors.
• Insurance minimums: $5M CGL, $5M Auto, $5M Employer's Liability.

OWNER-FURNISHED vs CONTRACTOR-FURNISHED

• Owner: Obtains WSDOT permit and Traffic Control Plan; coordinates outages; performs inspection/final approval.
• Contractor: Provides ALL materials, labor, clearing, equipment, concrete, fasteners, adhesives, bolts/nuts/washers (non-exhaustive list), utility locates, staging setup/cleanup, erosion control, and as-built documentation.