Public bid analysis

Lilliwaup Bay Utility Relocation

Mason County PUD No. 1

Open — bids due Nov 17, 2026.

This bid set was run through DeadFront.AI's specification analyzer. Below is the auto-generated bid brief, the highest-risk contract provisions we flagged, and the submittal count — the same output an estimator gets inside the app.

Bid Brief

BID LOGISTICS

  • Due date/time: Sealed bids due 12:00 p.m. PST, Tuesday, November 17, 2026, at the PUD office in Shelton, WA, filed with Engineering Manager Jeremiah Waugh. Late bids will NOT be considered or accepted. District's internal server is the official time clock.
  • Format: One (1) signed hard copy, original ink or approved electronic signature, sealed packaging marked "Bid Documents- Lilliwaup Bay Project" with bidder's name and address.
  • Bid opening: 12:15 p.m. PST same day via Zoom (link provided in Call for Bids).
  • Mandatory pre-bid meeting: Tuesday, October 27, 2026, 9:00 a.m. PST — meet at PUD 1 board room first, then drive to site. Marked MANDATORY (attendance requirement implied but consequence of missing not explicitly stated).
  • Bid bond: Certified check, cashier's check, or bid bond ≥ 5% of bid amount, Washington-licensed surety.
  • Performance/Payment bond: 100% of total contract value, per Chapter 39 RCW, due within 10 days of notice of award.
  • Prevailing wage: Required — Washington State public works project (RCW 39.12), wage rates per L&I published November 17, 2026 update. Certified payroll/Statement of Intent to Pay Prevailing Wages required for contractor and ALL subcontractors. Davis-Bacon WDL #WA20260053 referenced.
  • Bid packet must include: (A) signed bid form, (B) Addenda acknowledgment, (C) Bid Bond/certified check, (D) Certification of Compliance with Wage Payment Statutes, (E) Non-Collusion Affidavit, plus Bidder's Data (total bid amount, trench safety cost), subcontractor list (RCW 39.30.060 — HVAC/Plumbing/Electrical), signed copies of all addenda.
  • RFIs: Submit written requests to Jeremiah Waugh (cc Kristin Masteller, General Manager). Deadline: 3:00 p.m., November 10, 2026. Final addenda issued by November 13, 2026. Oral statements not binding.

PROJECT SCOPE

Mason County PUD No. 1 is relocating underground power/telecom utilities in Lilliwaup, boring ~1,300 ft under Lilliwaup Bay and along US-101, bypassing an overhead line near the Lilliwaup bridge to prep for eventual bridge replacement. Scope includes larger-capacity cable in protective conduit plus (2) 2" telecom conduits.

CRITICAL DEADLINES & MILESTONES

  • Prequalification application due: 4:30 p.m., Nov 10, 2026 (separate from bid)
  • Addenda cutoff questions: 3:00 p.m., Nov 10, 2026
  • Final addenda issued: Nov 13, 2026
  • Bids due: Nov 17, 2026, 12:00 p.m.
  • Bid opening: Nov 17, 2026, 12:15 p.m.
  • Anticipated award: Nov 24, 2026
  • Anticipated Notice to Proceed: Nov 28, 2026
  • Preconstruction meeting: TBD
  • Substantial Completion: April 30, 2027
  • Final Completion: 10 days after Substantial Completion
  • Subcontractor list due: 14 days after award
  • Progress Schedule due: 14 days after contract execution

HIGH-RISK ITEMS & UNUSUAL TERMS

  • Only prequalified contractors may bid — non-prequalified bids deemed unresponsive
  • Mandatory pre-bid walkthrough — missing it risks disqualification
  • Bidder solely responsible for figure errors/omissions — Owner not liable
  • Liability disclaimers in bid = automatic rejection as non-responsive
  • 10-day window post-award to execute contract AND secure bonds, or bid bond forfeited
  • General Mobilization capped at 10% of Construction Subtotal
  • Engineer's Estimate: $750,000

KEY FINANCIAL TERMS

  • Retainage: 5% per RCW 60.28, held 45 days post Final Acceptance
  • Payment: Within 30 days of approved Application for Payment
  • Liquidated damages: $500/calendar day beyond Contract Time for missed Substantial Completion
  • Insurance: $5M minimum CGL, Auto, Employer's Liability
  • Sales tax 8.6% added separately to bid total
  • Change order markup capped: 12% (Contractor) / 8% (Subcontractor)

OWNER-FURNISHED vs CONTRACTOR-FURNISHED

  • PUD-provided: stick conduit, vaults, 1PH/3PH cabinets w/4-ways, GOS, poles
  • Contractor-provided: bore conduit (if any), all labor/equipment/materials to complete work, clearing, concrete, fasteners/hardware (non-exhaustive list)
  • Owner obtains: all permits (WSDOT permit, Traffic Control Plan)

Top risk items

Highest-scored provisions flagged in the spec set. Routine bid logistics (due date, delivery, forms) are in the brief above. Full rationale and in-PDF citations are available in the app.

  • Risk score 90Exhibit - Request for Payment — Final Payment WarrantiesContractor acknowledges that final payment release constitutes a waiver of all claims against the District except for unsettled claims specifically identified. Contractor releases…
  • Risk score 90Bid Bond Form — Bid Bond TermsPrincipal and Surety obligate themselves to pay a sum not less than 5% of the Total Bid for Comparison. If Principal withdraws its bid improperly or fails to execute the Contract…
  • Risk score 90Exhibit - Non-Collusion Affidavit — Non-Collusion AffidavitThis Non-Collusion Affidavit form must be completed and included in the Bid Envelope.
  • Risk score 90Article 9 — Industrial Insurance WaiverThe indemnification obligation shall not be limited by amount or type of damages payable under workers' compensation acts. The Contractor specifically and expressly waives any…
  • Risk score 85Exhibit - Request for Payment — Progress Payment WarrantiesExcept as expressly listed, Contractor hereby forever releases the District from any and all claims arising under or in connection with the Project during the period covered (with…
  • Risk score 85Article 19 — Notice of ClaimContractor shall submit notice of all Claims to the Owner in writing within 7 days of the event giving rise to them, with a reasonable description of the event and probable effect.
  • Risk score 85Article 19 — Litigation LimitationsParagraphs 19.1, 19.2, 19.5, and 19.6 are conditions precedent to litigation. Unresolved Claims shall be waived unless Contractor strictly complies with time limits and litigation…
  • Risk score 80Bid Procedures — Interpretation of DocumentsAny interpretation or correction of the documents will be made only by addendum duly issued and posted to the online Bid Center. Neither Owner nor Engineer will be responsible for…
  • Risk score 80Article 9 — IndemnificationContractor shall defend, indemnify and hold harmless Owner and Indemnified Parties from all claims, damages, losses and expenses, including attorneys' fees, arising out of the…
  • Risk score 80Bid Procedures — AddendaIt is the prospective Bidder's responsibility to ensure they have received all addenda to the Bid Documents prior to bid opening by acknowledging receipt in the spaces provided on…

3 submittals

Auto-built from the specifications with CSI section, submittal type, and long-lead flags. The full submittal log (with Excel export) is available in the app.

Source: agency's published bid documents. View source documents

Analyzed from the bid set (v1).

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