Benton PUD Padmount Switchgear PME-11 & 12 (26-21-15)

This is a supply/equipment procurement (not a construction bid) for padmount switchgear — no construction labor, prevailing wage, or pre-bid meeting requirements apply here.

BID LOGISTICS

• Due date/time: Wednesday, August 5, 2026 at 3:00 PM PST
• Submission location: Public Utility District No. 1 of Benton County, Procurement Department, 2721 W. 10th Avenue, Kennewick, WA 99336 (mail to PO Box 6270, Kennewick, WA 99336, Attn: Procurement Dept, Bid #26-21-15)
• Format: SEALED bids required. No electronic submission format specified. District assumes NO responsibility for bids not physically received by deadline — no postmark/courier exception.
• Mandatory pre-bid meeting: Not found in documents (none referenced — this is a materials bid, not construction)
• Bid bond: Certified/cashier's check OR Bid Bond, not less than 5% of bid amount, corporate Surety licensed in WA (RCW 54.04.080)
• Performance bond: 100% of contract price required from successful bidder, before contract becomes binding on District
• Prevailing wage/union/certified payroll: Not found in documents
• Required bid packet contents: Completed Bid Schedule (unit price, total, tariff disclosure per item); tariff classification/duty rate/country-of-origin disclosure if tariff charged; delivery schedule; warranty statement; Firm Price YES/NO declaration (with pricing methodology/index if not firm); exceptions to Exhibit A (Specs) YES/NO; exceptions to Exhibit B (Sample Contract/Bond) YES/NO; addenda acknowledgment; manufacturer/country of origin; supplier name, address, email, phone; signature block with title/date; WA Contractor's Registration No.; Tax ID No.
• Questions/RFIs: Submit to cp@bentonpud.org; extension requests due July 21, 2026 by 3:00 PM PST; Addendum issued July 22, 2026

PROJECT SCOPE Supply of padmount deadfront switchgear for Benton PUD: 6 units of PME-11 (15kV, #65162R1-S399) and 2 units of PME-12 (15kV, #65172R1-E397), both per BPUD Spec #2011-01, with 3093 end fittings and stainless steel nameplates. This is equipment procurement, not installation.

CRITICAL DEADLINES & MILESTONES

• Bid issued: July 15, 2026
• Extension request deadline: July 21, 2026, 3:00 PM PST
• Addendum issued: July 22, 2026
• Bid due: August 5, 2026, 3:00 PM PST
• Bid award date: August 25, 2026
• Contract execution + performance bond due: within 10 days of award notification (or 5% bid bond forfeited)

HIGH-RISK ITEMS & UNUSUAL TERMS

• No post-bid corrections allowed — any error in your bid is locked in once submitted
• District has sole discretion to deem modifications/exceptions "material" and reject bid as non-responsive
• Undisclosed tariffs are non-reimbursable — must disclose tariff classification, duty rate, and country-of-origin at bid time or eat the cost later
• District can split line items between vendors based on delivery speed — don't assume full award of quantity bid
• Broad right to reject any/all bids with no stated criteria
• Bidder pays own legal costs to protect confidential info from public records disclosure

KEY FINANCIAL TERMS

• Payment due within 30 days of acceptance or valid invoice, whichever is later
• Pricing must exclude Federal Excise Tax; WA State Sales Tax applies but excluded from bid price
• 5% bid bond forfeited as liquidated damages if contract/bond not executed within 10 days of award notice
• Firm pricing preferred; tariff cost adjustments only negotiable in good faith if tied to documented regulatory/law changes — general market/supply chain issues don't qualify

OWNER-FURNISHED vs CONTRACTOR-FURNISHED Not found in documents — this bid is 100% contractor/vendor-furnished equipment (switchgear units); no owner-furnished materials referenced.